5 Workflow Automations That Run Your Business

How much time do you spend doing repetitive tasks every day? Here's what my daily tasks consisted of:

Composing new emails all of the time.
Chasing up after leads.
Qualifying & nurturing new leads.
Posting to each of my social media accounts one by one.
Chasing reviews after the closing.
Booking appointments - New clients & new listing appts.

With today's technology, there is absolutely no reason you should wasting time on repetitive tasks when there are a hundred other productive things you could and should be focusing on.

This is where business automation software comes into play. Business automation saves you time, reduces human error and dramatically improves your overall efficiency. For instance, instead of spending time copying and pasting emails, you should be spending more one-on-one time on actual showings and listing presentations.

Now I use Real Leads Finder Pro to automate each of these mundane but necessary tasks to keep things running. If you've been taking the manual route, you can instead use use our workflow automation software and our Done For You email drip campaigns to take care of them for you.

Email Marketing On Autopilot

Using our Done For You Email marketing campaigns and beautifully designed templates, you can easily set your contacts to receive daily, weekly, bi-monthly or monthly drip campaigns on autopilot.

Not only will these emails improve your image but these email templates we provide you with also come with pre-written content that is informative for your buyers and sellers.

Depending on which plan you choose, you'll get 30, 60 or 90 emails included and ready to go. All you have to do is upload your logo, easily integrate your social media, add your links, videos, etc.

We also give you blank templates you can then use to create your own content. Click on the image to watch a video demonstration.

Lead Capture

Generating new leads is not usually the problem. The real issue comes into to play if you don't immediately act on it. If you don't connect with a new lead within the first five minutes, your chances of converting that lead plummet down to just 20%. For every 5 minutes thereafter, it's nearly zero.

Look, you cannot always get to the new lead within the first five minutes. It's just not possible to do so consistently. So why should you lose the lead when you've put in a lot of effort (and money) just to get them into your CRM?

What if you could follow up with leads without needing to do anything? Sounds like a dream?

Using Real Leads Finder workflow automations means you'll never let another lead slip by. We give you over 20 workflow templates to start with. But the one I like best is the Fast Five Workflow which utilizes AI technology.

The Fast Five is designed to contact every new lead several times via SMS all within the first five minutes. The system will also connect you with that new lead via phone call. If you can't answer the call, then your voice mail message is sent to them via text. Just like an AI assistant online, the system encourages the lead to interact with you through a series of prepared 'yes' and 'no' questions with the goal of book a call or appointment with you.

This is where our AI technology comes into play which recognizes a positive response from a negative response and then proceeds to the next step in the automation. Watch this video to see how it works.

Using automation, lets you utilize the system as your personal AI assistant online. It can take messages, set up contact replies, leave a voice mail and book appointments just to name a few. Using this process, quickly highlights the leads that are ready to meet with you and redirects the others into a drip campaign.

Messaging

If a lead comes in and nobody acts on it, what good is it? Using the Fast Five workflow for instance, not only sends out 5 touches to connect with the new lead in under five minutes but it will also message you and/or a team member to notify of the new lead.

It's simple to set up. All you do is connect whatever source you're using to generating leads from to the workflow as a trigger. For instance, your source could be a landing page, a web form or a Facebook Ad. That way your team member(s) get notified every time a new lead comes in via text.

You can also use the workflow to set every new lead to any of your email campaigns. Using our workflows, will guarantee that your leads will hear from you with little to no effort on your part. It will also dramatically improve your conversion rate resulting in more transactions for you.

Web chats, Facebook, Instagram and Google messages will also funnel into your main conversations tab along with your emails. You can easily reply, manage and track them all in one place on any device.

Qualifying Leads

It's not the quantity of leads that matters, it's the quality of the lead. The beauty of automation software is that you can easily set up call to action steps. In the Fast Five workflow, the CTC is booking an appointment with you.

Look, if they are ready to jump into the real estate market, they are going to be ready and willing to meet with you in person, right? Real Leads Finder Pro easily integrates with all of your Google and Outlook calendars. You can assign specific calendars to your workflows and easily track them.

Once you have all your calendars integrated and updated, you shouldn't be late. You can set up notifications for upcoming meetings to your team members.

There are lot of email and software programs out there that limit the number of emails, calls or contacts you can have before they pressure you to upgrade. With Real Leads Finder Pro, we don't limit you! Unlimited emails and texts. Unlimited number of team members. Unlimited number of contacts.

Streamline Your Social Media

Online marketing hinges primarily on your level of activity on social media. The most common being Facebook, Instagram and LinkedIn. You want to post to all of them but who has time? Instead of posting to each account separately, you can use our Social Planner and post to all of them at once. Write your post once, and send it out to all or just some of your Facebook pages, and Instagram and LinkedIn accounts.

You can also easily, schedule out your posts days or weeks in advance, sit back and know that all of posts are showing up on your accounts. The time you save can add up to major time savings in the long run.

When you use our software system workflows do what it does best, you can focus more on the things that matter to you.

Reputation Management

I've put a lot of focus on this topic because I know it's where a lot of professionals fall short. I wrote two blogs on the topic, Are You Ignoring A Critical Part of Your Online Marketing and Generating New Leads From Your Reviews.

I also created videos on this topic as well which you can see on YouTube or Rumble. Look for Real2Designs.

What's the biggest search engine in the world today? It's not Zillow, Trulia or Realtor.com. By comparison, these sites are mere lakes compared to the ocean that is Google.

Look, the majority of people looking for a real estate agent or mortgage lender will turn to Google first. They will use broad terms such as "lender near me" or "real estate agent in (city)".

Here's a quick check you can make right now. Go to Google and run a general search using one of these those terms. Are you prominently on the first page?

Google search results for realtor near me

Chances are likely that you're not. People won't search for your name unless they already have had some significant contact with you. You could have 100 Zillow reviews but they will not translate to anything on Google. That's a fact.

There are a lot of "fish" in the ocean that is Google but if you don't start dropping lines into the water, you're as good as dead. So what is the best way to climb up Google's search engine ranks? Set up your Google My Business account, get it verified by Google then consistently build up your online reviews.

Ignoring this ocean of potential leads makes no sense at all. Effective marketing requires that you appear in as many channels in as many different ways as possible over and over again. Each time a new review is placed on your Google profile, Google takes notice of it and sends you an email.

But chasing up reviews after closing is not easy and a lot of Realtors feel awkward about asking for reviews. Real Leads Finder Pro workflow automation software makes generating new reviews effortless!

When you mark your client with a specific tag such as "won" or "closed" the review request automation is activated and reaches out to your client(s) asking for a review over the course of several days. Watch the video to see how this works.

Customer Relations Management (CRM)

Did you know that we are also a CRM? We provide you with the most advanced systems available anywhere on the internet for a fraction of the cost that others charge for inferior systems.

In Real Leads Finder Pro, you can segment your pipelines. For instance, you can have one pipeline for sellers and another for buyers. You may also choose to set up a pipeline for FB ad leads or for each of our offers or campaigns. Using our free mobile app, you can now easily track your leads as they progress through your pipelines, track your contacts, conversations (email, FB messenger, chats and SMS), track your opportunities, appointments, and check on new lead notifications and more.

You can move your contacts through your pipeline easily, set them up in workflows and/or nurture them with drip campaigns. Each lead presents an opportunity which you can easily track on all of our devices.

Track Contacts, Messages, Emails & More On Mobile App

As Hands On As You Need Us To Be

Here's what you can expect. After you've subscribed to any of the three plans we have available, your free 14 day trial begins. This gives you enough time to peak under the hood. We'll send you via email your login information and a 5 day video course that walks you through the process of integrating your Google profile, chat widgets, social media accounts, Chime/Paypal accounts, etc. It's an easy process. You can move through the training at your own pace.

After day five, we'll set up a zoom meeting so we can go over your progress, get you connected with workflows and automations and answer your questions. From that point on, we can set up regular zoom calls. You can reach out to us via text and/or email during business hours for any questions too.

Also, because there are so many great business automations, ideas and new marketing tips we want to share with you, we will be publishing new training videos from our developers on a weekly basis. We will also update your account with new templates, funnels and designs from time to time at no extra cost to you.

Your success guarantees ours too!